Open Positions

OFFICE MANAGER

Location: Barcelona, Spain

REQUIREMENTS:

  • FPI / FPII / FPIII; secretariat or administration branch with knowledge of Business or Economics.
  • Knowledge of office tools (MS Word, Excel, PowerPoint and Outlook)
  • High knowledge of the English, Spanish and Catalan language.
  • Ability to prioritize and organize. The profile corresponds to a dynamic, service-oriented professional with high standard of confidentiality.
  • Knowledge of social networks.

RESPONSIBILITIES:

  • Organization and internal functioning of an office and support for all equipment.
  • Preparation of expense budgets.
  • Relationship with suppliers and customers.
  • Control of expenses, payments and relationship with suppliers.
  • Organization of the management team’s agenda.
  • Coordination and organization of events.
  • Organization and contracting of trips.
  • Call filter and visits attention.
  • Control of meeting rooms.
  • Agenda management: organization of trips and meetings.
  • Preparation of presentations, reports, reports and proposals.
  • Control of incoming and outgoing mail.
  • File management.
  • Maintenance and updating of databases.
  • Collaboration in the organization of events, fairs or congresses.
  • Supply of office supplies and contact with suppliers.
  • Monitoring of expense notes.
  • Collaboration in the design and implementation of procedures and manuals of Quality (Standard Work Procedures, Corporate Compliance, Data Protection Regulations, etc.)
  • Internal communication, management of intranet and web contents and coordination with different departments for monitoring reports.

TO APPLY: Please send your updated CV to uma@umaconsulting.net